Comprehensive rental management software managing complex operations

Global ERP
System Functionality
Rental, Purchase &
Sales Order Processing
Planning
& Scheduling
Service, Maintenance
& Repair
Flexible Accounting
& Finance
Bill of
Material
Costing
Analysis Module
Customisable
Reports

With powerful, extremely advanced features, utilising Microsoft SQL technology, inspHire Corporate is designed to meet your specific rental business requirements and completely adapts to make managing complicated processes easy.

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Global ERP System Functionality

Delivering a superior level of control, inspHire Corporate offers a full suite of features managing multi-company, multi-lingual and multi-currency operations. This enterprise rental management solution also provides configurable functionality that corporate organisations would expect.

A global system with the ability to see equipment from multiple companies within one centralised view
Multi-currency functionality will allow purchase, sales, rental and works rates to be quoted in any currency
Links to multiple ERP solutions
Modify all documentation and system fields depending on country or language
Detailed hierarchical approval processes for key areas such as purchasing, credits and discounts
Built-in automation for workflow with the Action Configuration Functionality
Rest based API making integration with third party products simple
In-depth user access and settings ensures the system works the way you and your team need it to
Supports multiple base countries for global deployment

Rental, Purchase & Sales Order Processing

Dramatically reduce the time it takes to process orders. Deploy features and functionality across your rental business that will help your team manage processes with less effort and maximise equipment utilisation.

Quickly create quotes and seamlessly convert them to rental contracts or sales orders
Analyse any lost quotes by reason codes for future reference
Generate contracts and put equipment on rent with minimal input, system prompts and accessory offerings mean you won't forget a thing
Flexible discount and pricing structures can be set up for product ranges or for specific customers
Easily create the documents you need; contracts, rental agreements, picking lists, transport documents, purchase orders, exchange notes, credit notes, invoices and more
Powerful, graphical views allow you to easily check rental equipment availability taking into consideration all future bookings as well as quickly make reservations directly from this rental management screen
Multiple charging options allow you to charge using fixed rates, standard rates as well by depot, regional or country specific rates. Meter based charging is also available
Operated plant and crane rental hourly charging, allows for additional overtime, travel and expense charging, including detailed cost analysis
Manage serialised and non-serialised rental and sales stock with full certification tracking
Advanced purchase order processing allows automatic re-ordering, preferred supplier pricing, multiple levels of authorisation and much more
Simplify sub-rent management with real-time margin analysis on any sub-rent activity
Manage kits and packages with ease, enter one system price and auto distribute costs across all kit components for accurate ROI and utilisation reports

inspHire CRM

Better understand the current and future needs of customers building effective, long lasting and profitable relationships. inspHire CRM is complete with features, specifically designed to link with inspHire rental management software, helping you stay connected to customers, streamline processes and improve profitability.

Learn more about inspHire CRM

Planning & Scheduling

Ensure your team are in the right place at the right time, with all the necessary documents needed. inspHire Corporate Edition provides a range of flexible features helping you improve the cost and efficiency of your logistics management and movement of your workforce and equipment.

Manage all logistical activities including third party transport
Easily allocate deliveries, collections and depot transfers onto vehicles using drag and drop functionality within our Transport Booking screen whilst considering weight limitations
Colour co-ordinated tiles allow you to see different types and statuses of jobs enabling you to constantly keep your team and customers informed
Assign a task, such as a delivery to a single vehicle or split it across multiple vehicles
Easily create all required documentation for customer sign off. Seamless integration with inspHire Mobile eliminates paper and allows real-time updates
Manage logistics from one centralised location or spread responsibility across multiple depots
Dynamically allocate qualified team members to breakdown and workshop jobs via the dedicated Fitter Booking Planner

Service, Maintenance & Repair

Minimise breakdowns, maximise efficiency and keep your rental equipment running to the max. Fully integrated Workshop functionality helps you manage the service, preventative maintenance and minor or major repairs of your equipment as well as customer owned equipment.

Simply book items in and out of service or repair as well as test equipment, ensuring it’s safe and ready for rent at all times
Create breakdown works jobs quickly to ensure engineers visit a site as soon as possible
Allocate parts and labour to jobs as well as analyse costs and income on each job, down to the individual parts used or employee hours
Create checklists to ensure jobs are completed to regulation standards
Build a historical archive of works jobs, providing an overview of rental equipment performance
Damage codes allow analysis of types of damage to assist with business decisions
Raise purchase orders to suppliers directly from a job
Automatically create letters to inform customers of the loss or damage with embedded photographic evidence
Track profit and loss on repairs with built in costing functionality
Charge a client for internal repairs, including timesheet entry for engineers

inspHire Mobile

Implement paperless operations and enable employees to stay connected when they are out of the office or working in the field. Efficiency is key and giving your staff the tools to access tasks on the go will increase productivity, reduce admin, maximise utilisation and improve customer service giving your rental business the edge.

Learn more about inspHire Mobile

Flexible Accounting & Finance

Supporting your accounts department through flexible integration with hundreds of account packages and ERP systems. inspHire Corporate Edition offers a fast and reliable rental management software solution that will improve the bottom line, reduce admin and cut manual data entry.

Read customer account information live from your accounting package
Flexible invoicing process for managing complex rental and sales processes
Manage payments in and out of your business
Produce thousands of invoices in minutes and push them directly into your sales, purchase and nominal ledgers
Email professional, customisable invoices to customers on a mass scale
Consolidate invoices at site and customer levels
Create purchase orders for new equipment, stock, third party transport and cross-rent
Simply generate your monthly depreciation figures by setting the depreciation percentage against the item, nominate the nominal code to post to and simply run your month end routine once a month
Authorise purchase orders on the move using inspHire Mobile
Manage cash rentals with ease, process refunds, deposits and payments as well as miscellaneous transaction
Access aged debt information (solution specific)

Customisable Reports

Extensive business intelligence dashboards and customisable reports give you the tools needed to gain a clear understanding of how your business, operations and rental equipment are performing. Our comprehensive rental management software enables you to make informed business decisions.

Rich reporting suite as standard, from financial, operational to business critical
Produce your own custom reports using SAP Crystal Reports
Email reports to internal staff or customers automatically with the built in report scheduler
Create live rental reports showing what’s out where, revenue by product group and more
Instantly see the utilisation and ROI of your rental equipment with the powerful utilisation and asset analysis reports
Reminders and exception reports give you the ability to change things fast

Other popular features that can further improve your business processes.

WebPortal

Serve your customers 24 hours a day with minimal effort. Remove data input from rental desk staff and put customers in control by allowing them to; access current and historical contracts, extend or end rental periods, build new contracts, access all other key documents as well as easily see what equipment you have on rent and contracts due to end.

AP Automation

An integrated product suite to automate supplier invoice processing, eliminating manual input, improving efficiency, saving time and costs with seamless integration with Documation, specialists in accounts payable (AP) automation.

Electronic Invoicing (EDI)

Implement a prompt invoicing procedure; send invoices in bulk or set recurring invoicing. Integration with Tradex allows you to do business electronically; remove labour-intensive data entry, save manual intervention, human error and create a log of information.

Document Storage

Scan to PDF allows you to scan documents either in bulk or individually and attach them to equipment or contracts. Easily access stored documents, send business documents to multiple locations at the click of a button and re-print or email copy documents to customers.

Smart View Reminders

Set auto task reminders on rental contracts, sales orders, purchase orders, workshop jobs, services and inspections so that you can immediately see the information relevant to you, helping improve efficiency and customer service.

Dashboards

React immediately and make important business decisions with real-time information presented in an easy to digest format, showing you how you are doing today, how you did yesterday, last week or last year.

Email Marketing Integration

Innovative integration with Mailchimp allows you to; segment data to send personalised email marketing campaigns, analyse performance and create follow-up activities to ensure you're communicating with right people at the right time.

PAT Testing

Seamlessly read and store PAT test results in inspHire with SimplyPats, ensuring your rental equipment is legally compliant at all times; flag tests due or overdue, create certificates for related equipment, log a record of all tests and track the history of PAT tested equipment.

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Offering The Complete Solution

Support

Our expert team are on-hand to support your business from the very beginning. We truly care about your success and we'll do everything we can to help you further improve business processes and continue to stay ahead.

Training

We’ll ensure you're getting the most out of your system and give you tips and advice on which new features will improve your processes, equipping you with the tools to do what you do better.

Development

Request custom development and benefit from continual software enhancements. We're always building innovative new products and features using the latest technologies, helping to further improve your processes.

A Kerridge Commercial Systems Company